Accounting Functions

• Bill and collect Association Assessments/Dues
• Online payment options
• Process & Post past due notices for Assessments/Dues
• File Liens for non-payment of Assessments and Fines
• Process and Pay Bills
• Maintain and reconcile bank accounts for the Association
• Provide each Board Member with monthly accounting statements that will include the following:
  • Budget Comparison Report
  • Balance Sheet
  • Prepaid/Delinquent Report
  • Activity Statement
  • Paid Invoices
  • Bank Account Reconciliation 
  • Bank Statements
• Assist with annual budgets & reserve studies
• Assist with Annual IRS Tax Return and Audits
• Maintain current database of property owners & renters
• Provide Escrow agent with account balances and charges relating to new ownership

Enforcement of Covenants, Conditions and Restrictions

• Send violation notices to property owners
• Provide Board with copy of inspection report and violation notices mailed to homeowners
• Assist Board in securing compliance of the violation
• Set up hearing with homeowner and refer legal counsel if necessary 

Board & Homeowner Meetings

• Resident notification of HOA meetings
• Assist with the election of the Board of Directors
• Advise & assist board with clarification of financial statements and provide a management report
• Assist board with establishishing consistent Policies and Procedures
• Provide Board members with copies of meeting minutes
• Provide homeowners with annual financial reports and budgets
• We will only attend the HOA meetings if requested and this service will be billed separately.

Miscellaneous

• Assist with maintenance, repairs and replacement of capital assets
• Provide Resale Certificates and complete lender questionnaires
• Mail Newsletters
• Assist with Insurance Renewals
• Assist with Annual State Non-Profit Corporation Report
• And More

Newsletters, Welcome Packages and Special Projects will be an additional charge